Real Estate Operations

Real estate document management, built on SharePoint

Leases, insurance records, legal documents, and property files — centralized, searchable, and expiration-tracked across every market, without migrating out of Microsoft 365.

Common real estate document challenges

Commercial Real Estate Operators

  • Leases, legal docs, and insurance records scattered across dozens of SharePoint sites.
  • Cannot find the final executed documents quickly.
  • Inconsistent file naming and folder structures by property.
See the full solution →

Property & Portfolio Management

  • Missed lease renewals or insurance expirations.
  • Lack of visibility into which properties are missing mandatory documents.
  • Hard to prove compliance to ownership groups.
See the full solution →

Modules built for real estate document workflows

Document SearchUnified, lightning-fast search across every SharePoint library in your environment — filter by metadata, property, market, or full-text content.Tenant PortalSecure, siloed access for external stakeholders and tenants with granular permission boundaries and custom branding per portal.Property ExportExtract an entire property's document package as a ZIP archive in seconds — ideal for due diligence, disposition, or legal discovery.Expiration AlertsAutomated monitoring that alerts your team before critical leases or insurance renewals expire — configurable warning thresholds and email digests.Doc ChecklistEnsure every property has the required mandatory files — set per-market requirements, see visual completion bars, and auto-flag missing critical documents.

Frequently asked questions

What is real estate document management?

Real estate document management is the practice of organizing leases, legal documents, insurance records, and property files across multiple properties and markets, with an emphasis on expiration tracking, tenant-facing access, and audit-ready compliance.

How is this different from generic document management software?

Generic DMS platforms are built for any industry. ARC-Files is purpose-built for real estate workflows — property-scoped search, lease and insurance expiration alerts, tenant portals, and multi-market provisioning that map directly to how CRE and portfolio teams operate.

Does ARC-Files require a separate system for real estate documents?

No. ARC-Files runs on your existing SharePoint Online tenant as SPFx web parts — property documents stay where they already are, and ARC-Files adds the real-estate-specific governance and search layer on top.

See it applied to your property portfolio

Request a guided demo using scenarios relevant to your markets, properties, and document structure.