Why Choose ARC-Files
Standard SharePoint alone isn't enough for enterprise document governance
ARC-Files is a SharePoint-native document management platform that adds metadata governance, compliance automation, and audit visibility on top of the Microsoft 365 tenant your real estate team already uses — with no data migration required.
SharePoint is a powerful platform — but without governance, metadata structure, and compliance automation layered on top, enterprise document management breaks down at scale.
The challenges enterprise teams face every day
These problems compound as your portfolio grows — and standard SharePoint provides no built-in solution.
Fragmented document libraries
Documents scattered across dozens of disconnected SharePoint sites with no unified search capability across your portfolio.
Inconsistent metadata standards
Every team tags documents differently. No standardized taxonomy or quality enforcement across markets and properties.
No defensible audit trail
Unable to prove who accessed, modified, or deleted sensitive documents — a critical gap for compliance and legal teams.
Manual compliance tracking
Lease expirations, insurance renewals, and retention deadlines tracked in spreadsheets that fall out of date within days.
Poor cross-market visibility
Finding a specific document requires knowing which SharePoint site and library it lives in — impractical at enterprise scale.
Slow market onboarding
New market rollouts require weeks of manual SharePoint site configuration, taxonomy setup, and permission provisioning.
Platform Differentiators
What makes ARC-Files different
ARC-Files is a SharePoint-native platform purpose-built for the governance, compliance, and operational needs of enterprise real estate teams. It deploys directly on your M365 tenant — no data ever leaves your environment.
What you keep vs. what you gain
What you keep
- Your existing SharePoint libraries and document structure
- Your Microsoft 365 permissions and security model
- Your data residency and compliance posture
- Your Entra ID (Azure AD) authentication
What you gain
- Unified cross-library search across every market and property
- Metadata governance with bulk tagging and quality reports
- Compliance automation: retention, expirations, audit trails
- Multi-market provisioning in hours instead of weeks
How ARC-Files compares
Side-by-side comparison against standard document storage and generic DMS tools.
| Capability | Standard Storage | Generic DMS | ARC-Files |
|---|---|---|---|
| SharePoint-native (no migration) | |||
| Metadata governance & bulk tagging | Partial | ||
| Real estate document hierarchy | |||
| Audit viewer with defensible logs | Basic | Partial | |
| Permissions review & revocation | |||
| Retention workflows & legal holds | Partial | ||
| Multi-market provisioning | |||
| Bulk metadata operations | |||
| Expiration monitoring & alerts | |||
| Zero data migration required |
Frequently asked questions
What is ARC-Files?
ARC-Files is a SharePoint-native document management platform, delivered as SPFx web parts inside your existing Microsoft 365 tenant. It adds unified search, metadata governance, retention automation, and audit visibility across every property and market — without migrating documents to a separate repository.
Is ARC-Files a replacement for SharePoint?
No. ARC-Files runs on top of the SharePoint Online libraries and permissions you already have. It does not introduce a parallel storage system — every document stays exactly where it lives today, in your own Microsoft 365 tenant.
What does ARC-Files add that standard SharePoint doesn't have out of the box?
Standard SharePoint provides storage, versioning, and per-site permissions, but leaves metadata consistency, retention scheduling, expiration monitoring, and cross-library audit visibility to manual processes. ARC-Files automates all four through dedicated modules — Bulk Tagger, Retention Manager, Expiration Alerts, and Audit Viewer — applied consistently across every market.
How is ARC-Files different from a generic document management system?
Generic DMS platforms are built for any industry and typically require migrating documents into a new repository. ARC-Files is purpose-built for commercial real estate — with a regions → markets → properties → tenants → documents hierarchy, lease-specific templates, and property-level export — and it deploys directly on SharePoint with zero migration.
Does adopting ARC-Files require any data migration?
No. ARC-Files deploys as SPFx web parts directly inside your existing Microsoft 365 tenant and authenticates through Entra ID. Your documents, permissions, and data residency stay exactly as they are; ARC-Files adds a governance layer on top rather than replacing your storage.
How long does it take to roll out ARC-Files to a new market or property?
The Market Provisioner module standardizes new-market rollout — creating libraries with the correct taxonomy and permission structure in hours rather than the weeks typically required for manual SharePoint site configuration.