Why Choose ARC-Files
Standard SharePoint alone isn't enough for enterprise document governance
SharePoint is a powerful platform — but without governance, metadata structure, and compliance automation layered on top, enterprise document management breaks down at scale.
The challenges enterprise teams face every day
These problems compound as your portfolio grows — and standard SharePoint provides no built-in solution.
Fragmented document libraries
Documents scattered across dozens of disconnected SharePoint sites with no unified search capability across your portfolio.
Inconsistent metadata standards
Every team tags documents differently. No standardized taxonomy or quality enforcement across markets and properties.
No defensible audit trail
Unable to prove who accessed, modified, or deleted sensitive documents — a critical gap for compliance and legal teams.
Manual compliance tracking
Lease expirations, insurance renewals, and retention deadlines tracked in spreadsheets that fall out of date within days.
Poor cross-market visibility
Finding a specific document requires knowing which SharePoint site and library it lives in — impractical at enterprise scale.
Slow market onboarding
New market rollouts require weeks of manual SharePoint site configuration, taxonomy setup, and permission provisioning.
Platform Differentiators
What makes ARC-Files different
ARC-Files is a SharePoint-native platform purpose-built for the governance, compliance, and operational needs of enterprise real estate teams. It deploys directly on your M365 tenant — no data ever leaves your environment.
What you keep vs. what you gain
What you keep
- Your existing SharePoint libraries and document structure
- Your Microsoft 365 permissions and security model
- Your data residency and compliance posture
- Your Entra ID (Azure AD) authentication
What you gain
- Unified cross-library search across every market and property
- Metadata governance with bulk tagging and quality reports
- Compliance automation: retention, expirations, audit trails
- Multi-market provisioning in hours instead of weeks
How ARC-Files compares
Side-by-side comparison against standard document storage and generic DMS tools.
| Capability | Standard Storage | Generic DMS | ARC-Files |
|---|---|---|---|
| SharePoint-native (no migration) | |||
| Metadata governance & bulk tagging | Partial | ||
| Real estate document hierarchy | |||
| Audit viewer with defensible logs | Basic | Partial | |
| Permissions review & revocation | |||
| Retention workflows & legal holds | Partial | ||
| Multi-market provisioning | |||
| Bulk metadata operations | |||
| Expiration monitoring & alerts | |||
| Zero data migration required |